Case Study | Portfolio Consolidation + Decommission
111 Facilities. Three Years. Zero Disruption.
A three-year national program that coordinated 111 surplus facilities into 45 retained operating sites while reducing the typical closeout cycle from nine months to three months per site.
Overview
Challenge
Rapid acquisitions created 111 surplus facilities, many carrying avoidable holdover cost and requiring coordinated decommission, relocation, restoration, and turnover.
ASI Approach
Build one portfolio view, create site-specific move plans, coordinate field teams, centralize scheduling and documentation, and manage each facility through landlord handoff.
Results
- 111 surplus facilities coordinated into 45 retained sites
- Typical closeout cycle reduced from nine months to three months per site
- Portfolio square footage reduced by 50 percent during the three-year program
The ASI Approach
From Site Backlog to Control.
One Portfolio Rhythm.
ASI standardized the operating cadence while preserving the site-level planning needed for individual employees, assets, buildings, and landlords.
The Outcome
Per Site: Nine Months to Three.
111 Sites Under Control.
A repeatable closeout process accelerated each facility while supporting a much leaner retained footprint throughout the three-year program.
One Cohesive Provider
ASI acted as the single coordination layer for planning, field resources, employees, assets, buildings, and turnover.
Faster Decisions
Central records and weekly operating calls kept responsibilities visible and surfaced issues early.
Asset Value Retained
The cabinet program refurbished approximately 50 to 100 units per office at about 75 percent less than new.
Business Continuity
Moves and decommissions progressed without diverting Arrow teams from their core responsibilities.
Portfolio Execution
Workplace. Assets. Turnover.
One Coordinated View.
ASI connected occupied workplaces, reusable assets, transportation, decommissioning, and retained facilities through one coordinated consolidation program.
Bowers Facility Decommissioning
Before
Bowers Workplace Before Decommissioning
During
Bowers Systems Furniture Decommissioning
After
Bowers Open Floor After Decommissioning
Milpitas Facility Decommissioning
Before
Milpitas Workplace Before Decommissioning
During
Milpitas Asset Staging for Relocation
After
Milpitas Open Floor After Decommissioning
Asset Recovery and Workplace Consolidation
During
Milpitas Asset Loading and Transportation
During
Filing Cabinet Recovery and Refinishing
After
Recovered Filing Cabinets Ready for Reuse
After
San Jose Consolidated Workstations
Verified Plan
San Jose Workplace Consolidation Test Fit
San Jose Workplace Consolidation Test Fit
Planning the Retained Workplace
The test fit aligned retained workstations, support spaces, circulation, and shared functions before the San Jose workplace consolidation moved into field execution.
Client Feedback
“With ASI, it really felt as though we were working with a single cohesive service provider, not just a patchwork of different third party vendors.”
Girard Berry
Facilities Manager, Arrow Electronics
Client Feedback
“ASI completely transformed the way we were approaching the project. They cut the lead times for moving a site out of holdover to just three months, six months faster than what we were managing on our own. The project ran exceptionally smoothly, especially in light of the tremendous scale of the task.”
Cory Neubauer
Real Estate and Facilities Project Manager, Arrow Electronics
One Accountable Partner. Nationwide.
From Plan to Closeout.
ASI manages multi-site consolidation, decommissioning, workplace relocation, restoration, and closeout through one accountable national program.
Project note: The three-year portfolio program coordinated 111 surplus facilities into 45 retained sites. The typical decommission cycle fell from nine months to three months per site.
